Privacy Policy

At Welcome-IQ, we take privacy seriously. Our platform is built to securely manage contractor and visitor onboarding information for organizations that value compliance, transparency, and operational excellence.

What We Collect

We collect only the data required to fulfill our core functions. This may include:

• Full name
• Email address
• Company affiliation
• Person or department being visited
• Digital signature and date of agreement
• Device/browser metadata for security auditing

How It’s Used

We use collected data exclusively to:

• Verify and log contractor site access
• Comply with legal and regulatory onboarding requirements
• Notify designated personnel of visitor arrival
• Improve operational safety and visibility

Data Sharing

We do not sell, lease, or share personal data with third parties. All submitted information remains under the control of the organization managing the Welcome-IQ instance. We may disclose information only when required by law.

Data Retention

Logs and agreements are retained for as long as required by the customer organization’s policy, or until explicitly deleted. Digital signatures are stored securely with tamper-resistant audit metadata.

Security

We employ industry-standard encryption in transit and at rest. Administrative access to data is strictly controlled and monitored. Backups are retained securely and rotated periodically.

Your Rights

If your information was submitted through Welcome-IQ and you wish to request access, correction, or deletion, please contact the organization managing your onboarding. We act as a secure processor on their behalf.

Contact

For platform-specific privacy concerns, please reach out to our administrative team at [email protected].